European alternatives to Notion
Notion combines wiki, databases and tasks in one tool, but processes data in the US. European alternatives cover projects, tasks or documents – depending on your focus.
Why look for an alternative?
Reasons include EU data storage, digital sovereignty and clear data processing. It's important to clarify whether knowledge base, project management or collaboration is the priority.
What to look for in an alternative
- EU data residency or self-hosting
- Right focus: docs/wiki or tasks/projects
- Real-time team collaboration
- DPA
- Import of existing content
The best European alternatives at a glance
Sorted by suitability as a replacement for the tool you searched. The Sovereignty Score independently rates how European and data-sovereign a provider is – so the two values can differ.
German project management and time tracking tool from Hamburg – especially for agencies and service providers, with servers in Germany.
Secure German project-management and collaboration suite with German data location, end-to-end encryption and ISO/BSI-C5 certification.
Open-source, self-hostable collaboration platform from Germany – files, calendar, office and more.
Comparison table
| Providers | Fit | Sovereignty | Headquarters | Open Source | Self-hosting | EU hosting | Pricing |
|---|---|---|---|---|---|---|---|
| awork | 74 | 80 | Germany | from 5 € / Monat · pro Nutzer | |||
| Stackfield | 72 | 86 | Germany | from 13 € / Monat | |||
| Nextcloud | 64 | 90 | Germany | Open source (AGPLv3) / enterprise support |
The top providers in detail
awork is a German project management tool from Hamburg that combines tasks, projects and time tracking in one interface and is aimed particularly at agencies, consultancies and service providers. According to the provider, data is processed in German data centers (Frankfurt); awork is ISO/IEC 27001 certified and GDPR-compliant. Billing is per user from €5 per month (annual plan); there is no permanently free plan, but there is a 14-day trial.
Strengths
- Servers in Germany (Frankfurt), ISO 27001, GDPR-compliant
- Tailored to agencies/service providers (PM + time tracking)
- Modern, German-language tool with good support
Weaknesses
- Not open source, no self-hosting
- No permanently free plan
- Per-user billing can become expensive for large teams
Stackfield (Stackfield GmbH, Munich) combines task and project management, team chat, video conferencing and documents in one platform. The focus is on security and privacy: according to the provider, all data is stored in Germany and content is end-to-end encrypted – Stackfield emphasises being able to encrypt entire workflows. Certifications include ISO 27001, 27017 and 27018 as well as the German BSI cloud criteria catalogue C5. Paid plans start at around €13 per user per month; a 14-day trial is available.
Strengths
- Servers located in Germany, GDPR-compliant
- End-to-end encryption of chats, tasks and files
- Certified to ISO 27001/27017/27018 and BSI C5
- All-in-one: projects, chat, video and documents in one tool
Weaknesses
- Not open source, no standard self-hosting
- Smaller integration ecosystem than large US providers
Nextcloud is the leading open-source alternative to cloud suites such as Google Workspace or Microsoft 365. Self-hosted or operated through a European provider, Nextcloud combines file sharing, calendar, contacts, video calls and office editing. Full data sovereignty is therefore central. The Community Edition (AGPLv3) is free for unlimited users – only the costs of your own server apply; Nextcloud Enterprise with support starts at around €69 per user per year (from 100 users).
Strengths
- Full data sovereignty through self-hosting
- Open source with a large app ecosystem
- Covers files, groupware and office
Weaknesses
- Self-hosting requires operation and maintenance
- Performance depends heavily on your own infrastructure
Migration effort
| Providers | Migration effort | Fit |
|---|---|---|
| awork | medium | 74/100 |
| Stackfield | medium | 72/100 |
| Nextcloud | medium | 64/100 |
When switching pays off
For project and task management, awork is the obvious German choice. To bundle tasks, chat and documents securely, Stackfield fits well; for wiki/documents plus files, Nextcloud is suitable.
When to stick with your current tool
If you use Notion intensively as a linked database with many relations and templates, check carefully which structure an alternative must map – a 1:1 replacement is rare.
Frequently asked questions
Is there a European tool that replaces Notion 1:1?
The Sovereignty Score is an editorial orientation aid, not legal advice. How we rate.